Scientific Reporting Requirements

Reporting on SFI awards is used to monitor the progress of individual awards against the research programme milestones and deliverables, and the overall objectives of the SFI Programme funding call under which the award was made.

Compliance with SFI’s reporting requirements is part of SFI’s Grant General Terms and Conditions. Awardees who fail to comply with these requirements will incur penalties that may result in exclusion from applying for subsequent SFI funding. For further details, please see the SFI Reporting Compliance Policy.

In this context, it is important to review the following information, which summarises the reporting requirements and schedule for all SFI awards. You should also note whether there are any bespoke or specific additional reporting requirements for your particular award.

The SFI Grants and Awards Management System, SESAME, is the primary conduit for all SFI reporting. User guides and webinars describing SESAME, including a dictionary of SESAME terms, are available here. Researchers will be notified through automatic reminders from SESAME when they are required to submit their annual and final reports. The steps required to submit annual and final reports via SESAME are outlined in Module 11 of the Researcher User Guide for SESAME Award Management System.

Reporting Submission Schedule

The submission schedule for all elements of SFI reporting is outlined in the table below.  We recommend that you complete your Research Profile prior to completing your annual or final report, as this will ensure that data entry is not duplicated.

RequirementMandatory for:Deadline
Research Outputs 2021

All recipients of SFI funding

(Note: *a)

24th January 2022
Annual report

All active SFI award holders

(Note: *b *c *d)

31st January 2022
Survey TIDA award holders 31st January 2022
Final report

All SFI award holders

(Note: *d)

3 months after end date of the award

*a Some exceptions for non-research awards (for example C&W) may apply.

*b  Annual reports are not required for awards made under certain SFI programmes, including those listed below.  Final Reports are however required.

  • SFI TIDA
  • SFI Industry Fellowship (NB. Annual reports are required for the new Industry RD&I Fellowship programme awards)
  • SFI Public Service Fellowship
  • I-Corps@SFI Entrepreneurial Training Programme
  • SFI COVID-19 Rapid Response
  • SFI C&W
  • SFI Discover Projects

*c If a final report is due in 2021 after January 31st, an annual report must still be submitted by the deadline. 

*d Separate reporting guidelines and deadlines apply to SFI Research Centre awards, as well as Centre linked and supplementary awards. Further information can be found here.

Research Outputs

The SFI Research Outputs are drawn directly from the data entered into the SESAME Research Profile, which must be completed by all SFI award holders in January each year.

  • Only outputs which have a primary or secondary attribution to an SFI award need to be entered onto SESAME. The primary attribution reflects the main award that has contributed to those outputs and outcomes and the secondary attributions are associated awards that also contributed to the output.
  • Data does not need to be re-entered each year. However, is imperative that existing records are updated, where relevant.  For example, if a team member departed during the year, rather than providing us with details of that team member, you can simply update the existing record with their departure date and with any relevant departure information requested. 
  • SESAME is integrated with ORCID - this integration allows users to connect to their ORCID account and pull-down publications into their SESAME profile, reducing some of the burden of data entry.
  • Data stored in your Research Profile can be pulled into your annual report – there is no need to input the data twice. We recommend that you complete your Research Profile prior to completing your annual report. Download the guidelines for the completion of the Researcher Outputs here.

 

Annual & Final Reports

Researchers are requested to submit their annual reports by the 31st of January of each active year of the award, to report on progress during the previous calendar year period (January – December).

Researchers are requested to submit final reports 3 months following the end date of the award. The final report should reflect any additional activities or updates which have not been reported on previously, for example activities/updates which have arisen since the last annual report was submitted. In addition, researchers are required to provide a tabular summary of all outputs achieved throughout the full duration of the award.

Description of Standard Report Sections

The Standard Annual and Final Reporting Templates, which are available through the SESAME Grants and Awards Management System, ensure that progress on awards can be monitored against the specific objectives defined for the programme in which the award was made. The ‘deliverables’ on these objectives will contribute towards relevant key performance indicators (KPIs) outlined in SFI’s Agenda 2020. The Standard Report Template has been designed to cover awards arising from a wide range of programmes which are active in the SFI portfolio. 

There are a number of sections to the Standard Report Template; some are self-explanatory and some require additional guidance, provided below.

Contact us

If you have any concerns or questions, please contact reporting@sfi.ie before proceeding with report submission. For any queries relating to SESAME, including the completion of the Research Profile, please contact sesame@sfi.ie.