Certain SFI programmes (e.g. Research Centres, CSETs and SRCs) require matching funds from Industry. The purpose of this document is to give guidance with regards to the types of contributions which are allowable and the specific verification required.
Responsibility will lie with the Research Body to ensure the cost share requirements are met. In all cases the industry partners’ contribution should be justified, measurable and verifiable.
One method of Industry Partner cost share is in the form of cash contributions.
Although they can be difficult to manage from an accounting point of view, SFI recognizes the importance of “in-kind” contributions. Where “in-kind” contributions are being provided the basis of the cost of these contributions, for example, personnel, materials, use of computer programmes etc. must be agreed by SFI and the Research Body at the outset.
All documentation relating to cost share provided to the academic partners by industry must be available for audit purposes if required.
All cost-share contributions must have a commercial value (or assigned an acceptable and rationalised commercial value), and cannot be funded from the Irish Exchequer, for example the Research Body will be required to confirm that costs incurred by industry partners are not covered by grants from other Government sources.
Research Centres , CSETs and SRCs are required to report on a regular basis on the value of cost share received from Industry Partners.
The industry and academic partners, as well as SFI, should agree in advance the basis of the cost attributed to the award.
The Industry partner may donate equipment for the exclusive use of the project or may make specialist equipment available to the researchers for a set period. The industry and academic partners, as well as SFI, should agree in advance the basis of the cost attributed to the award.
In general, if equipment is sold to the Research Body the discount element cannot be included as an ‘in-kind’ contribution.
Examples of other forms of “in-kind” contributions include:
In all cases where the industry partners’ contribution is in the form of ‘in-kind’ contributions, the value of such contributions should be agreed in advance by the industry and academic partners, and SFI. Such a value may be verified by
1) a verifiable market price
2) a vouched statement from an officer of the industry partner certifying the value of the contribution