Budget Reallocations

SFI may authorise a budget reallocation to assure successful completion of the original scientific objectives of a funded programme. Such reallocations only require authorisation by the Foundation in cases when the amount of funds to be moved exceeds that allowed in the Letter of Offer.

Any budget reallocation must be clearly justified in the context of the scientific goals of the funded programme and must not exceed the direct costs budget approved in the Letter of Offer or extend past the approved expiry date of the award.

A request for a budget reallocation should be made prior to committing or incurring expenditure, in excess of that allowed in the Letter of Offer, in the Category or Year to which you wish to reallocate funds.

All requests for Budget Reallocations must now be submitted on-line using SESAME, the new SFI Grants Management system.  The Award Holder generates the budget reallocation request using SESAME. All requests for a Budget reallocation must be approved by the Finance and Research Office of the Host Institution via SESAME. The Research office submits the Budget Reallocation request to SFI for processing.

There is a SESAME user guide for Researchers on the SFI Website to assist Researchers on using SESAME. Module 10 contains the instructions for completing budget Reallocations. Please click here. 

The Requested Revised Budget must not exceed Direct Costs Budget approved in the Letter of Offer or extend past the approved award expiry date. In addition the Award Holder will be asked to provide a Justification for the Budget Revision.

Please note that the SFI Terms and Conditions of the original grant approval will still apply.

Any Budget Reallocation request must be approved by an SFI Programme Officer and by the SFI Finance and Operations Office.  All approvals will be processed using SESAME. As appropriate, if approval is granted, notification will be sent on-line to the Award Holder, the Finance office and Research office of the Host Institution.

Grantees are cautioned not to make commitments or incur expenditures in the Category or Year to which you wish to reallocate funds, in excess of those allowed in your Letter of Offer, in anticipation of a Budget Reallocation being approved.

Any questions in advance of submitting a Budget Reallocation should be directed to the SFI Programme Officer managing the award.